AI scheduling for home care agencies
Fill Every Callout in Under 10 Minutes
Phoebe is the AI scheduler that calls, texts, and messages every eligible caregiver the moment a shift opens. Live in 300+ home care offices. Our benchmark is 75% of open shifts filled in under 15 minutes with no human involved.
Trusted by home care agencies nationwide
What home care owners say about Phoebe
Real agencies, recorded on camera. Tap any clip to hear it from them.
“Our missed shifts have dropped 75%. I don't think there's been anything revolutionary in our industry until this.”
Tiffany Phelan, Owner
Senior Helpers CA + AZ · 4 franchise locations · 225 clients · 300+ caregivers
“Before it would take over 30 minutes; with Phoebe it's under 5, while the team keeps working on other things.”
Max Martinolich, Scheduling Lead
About You In Home Care · 8,500 hours of care · 500 shifts/week
“We should probably have had at least two full-time schedulers. But we have one lead scheduler, and Phoebe.”
Heidi Nyvoll, Owner & President
Right at Home Southwest Florida · 2 locations · 130 caregivers · 150 clients
“Our typical time to staff a shift is 15 to 30 minutes, usually closer to 15.”
Debbie Lee, Operations Director
HomeWell Care Services of Colorado
“My schedulers have gone from being firefighters to strategic thought partners.”
Nate West, Owner
Heritage Home Care
“Our typical time to staff a shift is 15 to 30 minutes — usually closer to 15.”
Debbie Lee, Operations Director
HomeWell Care Services of Colorado
“They're basically my favorite vendor — they deliver everything they say they will, on time or earlier.”
Tiffany Phelan, Owner
Senior Helpers CA + AZ
“We click a couple of buttons and Phoebe calls 50 people in about five minutes.”
Max Martinolich, Scheduling Lead
About You In Home Care
“She left orientation with a full schedule and her care plan — she knew exactly what she needed.”
Aubrey Chavez, Director of Operations
Right at Home Southwest Florida
“The voice doesn't sound like a robot — it sounds human. We tested it ourselves, and I was sold.”
Debbie Lee, Operations Director
HomeWell Care Services of Colorado
“My schedulers have gone from being firefighters to strategic thought partners.”
Nate West, Owner
Heritage Home Care
What you get with Phoebe on your team
Every callout answered the moment it happens
A caregiver calls out by phone or text at 2am. Phoebe picks up, logs the open shift in your scheduling system, and starts working it before anyone on your team wakes up.
Every eligible caregiver contacted at once
Phoebe calls, texts, and app-messages up to 50 qualified caregivers in parallel, handles the back-and-forth, and remembers every preference so nobody gets a call they asked not to get.
A summary, not a scramble
The shift is staffed, the EHR is updated, the client is notified, and your scheduler gets a one-line summary. When Phoebe can't fill it, your team starts with a ready-to-say-yes list instead of from zero.
You're authorized for 3,000 hours a week. You're filling 900.
Every callout is the same scramble. Your scheduler works down the list one caregiver at a time. Voicemail. Voicemail. "Let me check and call you back."
Forty-five minutes later the shift is covered, or it isn't. Then it happens again at 9pm. And at 2am on a Saturday.
Here's the part nobody tells you: it isn't a scheduler problem. It's a math problem. One person can only have one conversation at a time.
Phoebe has fifty. Every eligible caregiver hears about the shift in the same minute, the first yes wins, and your scheduler sees the result instead of making the calls.
Fill rate goes up. Billable hours go up. Nights and weekends go back to your team.
Built for agencies that are growing.
It's built for agencies running 500+ weekly billable hours on WellSky, AxisCare, HHAeXchange, AlayaCare, or Generations. If that's you, you can be filling shifts with Phoebe within days of a demo.
Not there yet, or on a different system? Tell us about your agency anyway and we'll come back with the right next step.
Phoebe is live in 300+ home care offices, coordinates 615,000 hours of care every week, and is backed by $9.5M from Slow Ventures, Quiet Capital, and Moxxie Ventures.
From demo to filled shifts in days, not months
30 minutes
Demo, this week
Under 24 hours
Kickoff to first filled shift, no EHR migration
None
Setup work for your team. We do the implementation
Get your nights and weekends back.
Tell us about your agency and pick a demo time right here.