Cover call outs in minutes, without manual outreach.
Phoebe's AI agents instantly handle your scheduling communication. Fill shifts faster. Reduce staff burnout. Increase your margins.
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Each of your schedulers lose 2-5 (or more!) hours a day chasing down coverage for last minute shifts
One call, one text, one app post, and one email at a time.
Manual coordination efforts waste time, delay shift coverage, burn out staff, and leave clients short-handed longer than necessary.
Meet Phoebe
A Scheduler That Never Quits
Your 24/7 fleet of scheduling assistants
Get Your Nights and Weekends Back
Phoebe works for you 24 hours a day, 7 days a week, 365 days a year.
Start spending time at work where it matters most - your relationships with your clients and staff.
Perfect Memory
When schedulers come and go, their tribal knowledge disappears with them.
Phoebe remembers every detail, keeping your hard-won scheduling know-how in your organization forever.
You Remain in Control
Configure exactly who gets contacted, and who gets contacted first.
Prioritize by an infinite set of rules that you control - overtime status, proximity, qualifications, or any other custom rules to meet your needs.
See Phoebe's Results
Senior Helpers (CA/AZ) · WellSky
75% fewer missed shifts across 4 franchise locations.
Tiffany Phelan runs four Senior Helpers locations serving 225 clients with 300+ caregivers. Phoebe transformed her scheduling: shifts fill faster, last-minute bonuses are eliminated, and more caregivers are actually getting work.
Read the full case study ↗"Our missed shifts has dropped 75%. It's revolutionary. I don't think there's been anything revolutionary in our industry until this.
Tiffany Phelan, Owner, Senior Helpers
About You In-Home Care · WellSky
8,500 hours of care, 500 shifts a week—covered without the scramble.
The Mississippi-based team triggers Phoebe to call or text up to 50 caregivers at once, gathers availability within minutes, and lets confirmations run in the background. Weekend staff lean on Phoebe so coverage keeps moving while they focus on families.
Read the full case study ↗"Before it would take over 30 minutes; with Phoebe it's under 5 minutes to cover a shift—while the team keeps working on other things.
Max Martinolich, Scheduling lead, About You In-Home Care
Phoebe Uses Your Tools,
No New Software!
Phoebe isn't a replacement for your existing software - our AI agents use it for you.
Keep your existing software, your workflows, and own your data
Chat With Phoebe Like a Team Mate
Chat with Phoebe like any human teammate. Available in our dashboard, or in existing group chats in Slack, Teams, and more
The Full Phoebe Team
Phoebe automates your entire back office - meet the full team of agents
Call Out Coverage
Automatically contacts every qualified backup the moment a caregiver cancels, locks in the first "yes," and closes the loop for everyone involved.
Shift Confirmation
Sends smart reminders before each visit, captures a quick yes/no from each caregiver, and alerts the Call Out Coverage Assistant if shift coverage will be needed.
Time Tracking
Pings caregivers with clock-in/out reminders, monitors for missed clock-ins/outs, and ensures all schedules, systems, and client records are accurate and up to date.
Availability & Preferences
Proactively keeps in touch with caregivers about their availability, location, and preferences to ensure the right people are surfaced when shifts need coverage.
And more - we tailor Phoebe to your company. Book a demo and let's chat about the kinds of agents we can build for you
What Agencies Are Saying
Phoebe can call 100 people all at one time. It would take us forever to do this manually
Owner
Multi-State Home Care Franchise
When coordinators leave, all their knowledge about which caregiver to call walks out the door with them. We love that everything that Phoebe learns stays with [our organization] forever
COO
Home Care Franchise
Before Phoebe I had to call 15-20 people to get one shift filled. That's an hour of pure dialing.
Home Care Scheduler
Frequently asked questions
Start Scheduling with Phoebe
Book a demo and we'll discuss how Phoebe can help your team and create a tailored plan for your company.